Last updated: 11 July 2025
Affinia Limited and its Groups (“Affinia”, the “Firm”, “we”, “us”, “our”) are committed to protecting the privacy of visitors (“you”) to our site. This Privacy Policy sets out how Affinia uses and protects any information that you give us when you use our site or contact us.
Affinia Groups
Affinia is a group of UK-based accountancy and advisory firms. Some Group entities collect and process personal data while others do not. Please refer to the Legal and Regulatory webpage.
What personal data we collect
We only collect data that is necessary for service provision, business communication, and legal compliance. This may include:
| Type of DaTA | eXAMPLES |
|---|---|
| Identifiers | Name, company name, VAT or incorporation number |
| Contact Info | Email address, phone number, physical address |
| Due Diligence | ID documents, proof of address, NI number |
| Recruitment Info | CVs, employment history, qualifications |
| Payment Info | Banking and billing details (if applicable) |
We do not collect sensitive personal data unless required by law for recruitment or compliance.
Additionally, our site and services are not intended for individuals under the age of 13, and we do not knowingly collect personal data from children.
Why we use your data
Your personal data is processed to:
- Provide services under our standard terms of business
- Respond to enquiries
- Conduct identity checks and onboarding
- Send service updates or requested communications
- Improve site usability and performance through analytics
- Fulfil legal and regulatory obligations
We rely on lawful bases such as contractual necessity, consent, legal obligation, and legitimate interest.
Affinia’s intention is not to seek any sensitive information through our site unless legally required for recruiting purposes.
Your rights
Under the UK GDPR, you have the right to:
| Right | Description |
|---|---|
| Access | Request a copy of the personal data we hold |
| Rectification | Correct inaccurate or incomplete data |
| Erasure | Request deletion of your data when appropriate |
| Restriction | Limit processing of your personal data |
| Data Portability | Receive your data in a common, machine-readable format |
| Objection | Object to direct marketing or certain types of processing |
| Withdraw Consent | Revoke consent at any time where it was previously given |
To exercise your rights, please email DPO@affinia.co.uk.
How long do we retain your data
We keep personal data for a minimum of six years, or longer if required for legal, regulatory, or audit purposes. For recruitment and marketing data, retention is purpose-specific and may be shorter. Once the retention period ends, data is securely deleted or anonymised.
Data security
Affinia uses physical, technical, and administrative controls to protect personal data. These include:
- Staff training and strict access control
- Encryption and firewall protection
- Secure UK-based servers
- Antivirus software and monitoring tools
While we secure our systems internally, we advise users to take precautions when accessing our site from personal devices.
International data transfers
In limited cases, we may use third-party service providers who process data outside the UK. Where such transfers occur, we ensure appropriate safeguards are in place under UK GDPR standards.
Use of cookies
Our website uses cookies to:
- Improve website performance
- Collect anonymised usage statistics
- Recognise returning devices during active sessions
Cookies do not store personal data and expire at the end of your visit. You can manage cookie preferences through your browser settings, though disabling them may affect site functionality.
Your marketing preferences (PECR Compliance)
Under PECR, electronic marketing communications (including email newsletters, event updates, and service promotions) require your consent unless a soft opt-in exemption applies.
- You will only receive marketing from us if you’ve given permission or are an existing client
- You can withdraw your consent or change preferences at any time by emailing marketing@affinia.co.uk or using unsubscribe links in our messages
Contact us
For any queries, concerns, or to exercise your data rights:
- Email: DPO@affinia.co.uk
- Address: Suite E2, The Octagon, Middleborough, Colchester, CO1 1TG
You may also raise concerns with the UK Information Commissioner via https://ico.org.uk.
Publication and modification
Affinia reserves the right to modify or amend this statement at any time. The effective date will be displayed at the beginning of this statement. To keep visitors informed, Affinia will notify users of material changes to our Privacy Policy by prominently identifying a link on our site home page to the updated Privacy Policy for a period of not less than two weeks.
Disclaimer: Any technical information included in the above is for general information and educational purposes only. Please contact a member of our team for specialist advice before taking any action. Affinia do not accept any responsibility for any errors or omissions contained within this content.
For a comprehensive copy of our Privacy Policy, please download here.
Last updated: 11th July 2025